We are seeking a proactive and highly organised Travel Coordinator to support a busy corporate environment in Dublin. This role will be responsible for coordinating employee travel, supporting office operations, and helping to deliver a positive workplace experience for employees and visitors.

This is a varied, hands-on opportunity suited to someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in providing excellent service and support.

Key Responsibilities

Travel Coordination

• Book and coordinate employee travel, including flights, accommodation and ground transportation using the company’s travel platform
• Manage travel changes, cancellations and travel-related queries
• Coordinate accommodation arrangements for interns, new hires and business visitors
• Arrange airport transfers and other travel logistics
• Maintain accurate travel records and support travel reporting where required

Office Operations & Reception Support

• Welcome visitors and assist with front-of-house duties
• Coordinate meeting room bookings and meeting setup requirements
• Manage incoming post, deliveries and courier services
• Ensure office supplies, refreshments and workplace essentials are adequately stocked
• Support the smooth day-to-day running of the office environment

Employee & Onboarding Support

• Assist with onboarding activities for new employees, including office orientation and logistical support
• Help create a positive and welcoming workplace experience
• Support internal events, team activities and employee initiatives

Administration & Vendor Coordination

• Process and track travel-related invoices and expenses
• Liaise with travel providers, accommodation partners and other external vendors
• Provide general administrative support, including document preparation and basic reporting
• Assist with additional office and coordination projects as required

Skills & Experience

• Previous experience in administration, travel coordination, office support or a customer-facing environment
• Strong organisational skills with excellent attention to detail
• Effective communication and interpersonal skills
• Proficiency in Microsoft Office, including Outlook, Excel and PowerPoint
• Comfortable learning and using new systems and technologies
• Ability to manage multiple priorities and work effectively in a busy environment

What You’ll Bring

• A positive, can-do attitude and strong service mindset
• A proactive and adaptable approach to work
• Excellent attention to detail and reliability
• Strong relationship-building skills with employees, visitors and external suppliers
• A collaborative, team-oriented approach

The Opportunity

This is an excellent opportunity for someone looking to build experience across travel coordination, office operations and employee support within a professional corporate environment. No two days are the same, and you will play a key role in ensuring employees and visitors receive a seamless and efficient experience while supporting the wider Irish business.